Aastra 4422 IP Office (SIP) for MX-ONE User Guide Instrukcja Użytkownika

Cover Page GraphicPlace the graphic directly on the page, do not care about putting it in the text flow. Select Graphics > Properties and make the

DescriptionDialog 4422 IP Office10c) Log off from the system. See section “Start the Phone – Log On/Off” on page 20.For a description on how to use th

InstallationDialog 4422 IP Office100Install cardUse the Designation Card Manager to make and print your own designation cards. DCM is included on the

101Dialog 4422 IP OfficeInstallationInstall key panel (optional)1 Fasten the connector in the bottom of the hole using a finger or a blunt tool. Make

InstallationDialog 4422 IP Office102Stand positioningInstall cardUse the DCM (Designation Card Manager) to make and print your own key panel designati

103Dialog 4422 IP OfficeInstallationInstall pull-out leaf (optional)1 Remove the protective film from the guiding rails.2 Attach the guiding rails to

InstallationDialog 4422 IP Office104Wall mountingThe phone can be wall mounted, useful for instance in conference rooms or public areas.1 Use a screwd

105Dialog 4422 IP OfficeInstallation5 Mount the spacer (article no. SXK 106 2049/1) on the wall.Wall screws (not supplied) Ø max 5mm.6 Place screws ac

Troub lesh o otingDialog 4422 IP Office106TroubleshootingThis section contains information on how to solve common operational problems, and warnings y

107Dialog 4422 IP OfficeGlossaryGlossaryCall mode The different states your phone is in; calling, ringing, forwarded, and so on.Telephone system Excha

IndexDialog 4422 IP Office108IndexAAbsence Information 57Accessories 84Headset 85Key panel 84Pull-out leaf 88Account Code 66Add Microsoft Outlook cont

109Dialog 4422 IP OfficeIndexHandsfree 29On another extension 30On Line 1 29Parallel Ringing 31Individual External Line 34Inquiry 44Installation 98Int

11Dialog 4422 IP OfficeDescriptionHidden key functionsThe Volume key, Loudspeaker key and Clear key have some hidden features that are not shown on th

IndexDialog 4422 IP Office110Startup procedure 20Update software 23TTime presentation 76To access your IP phone from a PC 93Tones and signals 12Tran s

Subject to alteration without prior notice.For questions regarding the product, please contact your Aastra Certified Sales Partner.Also visit us on ht

DescriptionDialog 4422 IP Office12Tones and signalsThe following different tones and signals are sent from the telephone system to your phone. Tone ch

13Dialog 4422 IP OfficeDescriptionRing signalsThree different ring signals inform you about the type of the incoming call. The signals shown in this s

DescriptionDialog 4422 IP Office14Display informationThe display gives you feedback information such as time and date, traffic state and connected pho

15Dialog 4422 IP OfficeDescriptionDisplay symbolsTraffic status is indicated by the following symbols on the display:Volume level bar.Indicates the ri

DescriptionDialog 4422 IP Office16Selection frame.Indicates the subject to be called or selected in the list.Setting indicators.Filled symbol indicate

17Dialog 4422 IP OfficeDescriptionOutgoing callWhen you make an outgoing call on your phone, the display shows the traffic information and the dialed

DescriptionDialog 4422 IP Office18Incoming callWhen you receive an incoming call, the display shows the calling party’s name (if available) and number

19Dialog 4422 IP OfficeDescriptionMenu structure (Settings)Menu structure for each of the menus that can be selected when the Settings key has been pr

EN/LZT 103 058 R2A© Aastra Telecom Sweden AB 2008. All rights reserved.

Start the Phone – Log On/OffDialog 4422 IP Office20Start the Phone – Log On/OffStartup procedureAll the system settings for your IP phone must be set

21Dialog 4422 IP OfficeStart the Phone – Log On/OffLAN access control (network authentication)Your telephone might require a network authentication to

Start the Phone – Log On/OffDialog 4422 IP Office22Continued startup procedureThe display shows:The x indicates a timer counting down from 5 seconds.

23Dialog 4422 IP OfficeStart the Phone – Log On/OffUpdate softwareIf new software has to be loaded into your phone, the display is showing this. When

Start the Phone – Log On/OffDialog 4422 IP Office24Log onIf your phone requires a log on, there are three log on options:1 You are allowed to log on a

25Dialog 4422 IP OfficeStart the Phone – Log On/OffIf the displayed number is not yours (the telephone has been logged on by another person):z Dial yo

Start the Phone – Log On/OffDialog 4422 IP Office26Option 2The following idle mode menu is displayed, and the phone is ready for use.Note: It is not p

27Dialog 4422 IP OfficeStart the Phone – Log On/OffEntering letters and numbersYou can see the most common letters above each key on the phone. To get

Start the Phone – Log On/OffDialog 4422 IP Office28Log offPress to log off.Press and hold the key for at least one second.The text Log off? is display

29Dialog 4422 IP OfficeIncoming CallsIncoming CallsAnswer callsA ring signal and a flashing lamp indicate an incoming call.Note: If the feature Parall

3Dialog 4422 IP OfficeTable of ContentsTable of ContentsWelcome ... 4Important User Information

Incoming CallsDialog 4422 IP Office30On another extensionYou can answer a call to another extension:uz Lift the handset and call the ringing extension

31Dialog 4422 IP OfficeIncoming CallsParallel RingingNote: This feature is only available in newer versions of the telephone system.The Parallel Ringi

Incoming CallsDialog 4422 IP Office32Notes:U.K., dial * 2 * Number #.The Follow-me key cannot be used to disable Parallel Ringing.Press.The Follow-me

33Dialog 4422 IP OfficeOutgoing CallsOutgoing CallsMake callsNote: You can dial your calls faster by using common Speed Dialing numbers and by using y

Outgoing CallsDialog 4422 IP Office34HandsfreeWith the handset on hook:z Dial the number.Press.You are connected via the loudspeaker and microphone.Pr

35Dialog 4422 IP OfficeOutgoing CallsLast External Number RedialWhen you initiate an external call, the system automatically stores all the dialed dig

Outgoing CallsDialog 4422 IP Office36Notes:This feature is only available in newer versions of the telephone system, and it might be blocked for use o

37Dialog 4422 IP OfficeOutgoing CallsYou are called back (recall ring signal) when the ongoing call is finished or the next time a new call is finishe

Outgoing CallsDialog 4422 IP Office38 Press.Cancel all Callbacks#37# Dial. Press.Activate Call WaitingIf you urgently wish to contact a busy extensi

39Dialog 4422 IP OfficeOutgoing CallsBypassIf this feature is allowed from your extension, you can bypass an; activated Diversion, activated Follow-me

WelcomeDialog 4422 IP Office4WelcomeWelcome to the user guide for the Dialog 4422 IP Office IP telephone that conforms to the SIP standard.This guide

Outgoing CallsDialog 4422 IP Office40Dial by ContactsWith this feature you can make a call using the contacts stored in your phone.Notes:If you want t

41Dialog 4422 IP OfficeCall ListCall ListThe phone stores a Call List with 50 phone numbers that includes missed calls (if supported by the network),

Call ListDialog 4422 IP Office42Example of the Call List menu:New missed call Incoming callThe content of the Call List is (from left to right):– Call

43Dialog 4422 IP OfficeDuring CallsDuring CallsHandsfreePress.Handsfree conversation.Press to end the call.From handsfree to handsetIf the handset is

During CallsDialog 4422 IP Office44HoldYou can temporarily put the ongoing call on hold.ÕÔ Line/Hold Press the Line/Hold key.The key lamp flashes slow

45Dialog 4422 IP OfficeDuring CallsTransferYou have an ongoing call and you want to transfer the call to another extension.Ô Line/Hold Press. z Call t

During CallsDialog 4422 IP Office46 3 Pressor ÔConference press to establish a conference.Repeat the procedure to add more conference members.d Replac

47Dialog 4422 IP OfficeCall ForwardingCall ForwardingInternal Follow-meAll calls to your extension are diverted to another extension of your choice (w

Call ForwardingDialog 4422 IP Office48Redirect from answering positionIf you move from one answering position to another answering position, you can r

49Dialog 4422 IP OfficeCall ForwardingExternal Follow-meIf external Follow-me is allowed, you can have all calls to your extension diverted to an exte

5Dialog 4422 IP OfficeWelcomeCopyrightAll rights reserved. No parts of this publication may be reproduced, stored in retrieval systems, or transmitted

Call ForwardingDialog 4422 IP Office50Personal NumberWith this feature you can be reached on your normal office phone number even if you are out of th

51Dialog 4422 IP OfficeCall ForwardingTo activate or change to another profile from your office phone*10* Dial.( 1— 5) # Enter the search profile digi

Call ForwardingDialog 4422 IP Office52To activate or change to another profile from an external phoneThe external phone must be of push button type pr

53Dialog 4422 IP OfficeCall ForwardingTo cancel from an external phoneThe external phone must be of push button type provided with pound key (#) and s

Call ForwardingDialog 4422 IP Office54Important notes when designing your search profiles:• Avoid ring times longer than 45 seconds for your profiles.

55Dialog 4422 IP OfficeCall ForwardingExample:How to fill in your setting form for search profiles:Profile 1 In office* Examples: Desk, Cordless, Mobi

Call ForwardingDialog 4422 IP Office56Setting form for search profilesName:Department:Telep h o n e N o :Account:Profile 1 ...

57Dialog 4422 IP OfficeAbsence Information (optional)Absence Information (optional)Absence Information is used to inform callers why you are absent an

Absence Information (optional)Dialog 4422 IP Office58Cancel#23# Dial. Press.The programmed information is erased.

59Dialog 4422 IP OfficeMessagesMessagesManual Message Waiting (MMW)If the called extension does not answer you can initiate a message waiting indicati

Important User InformationDialog 4422 IP Office6Important User InformationSafety instructionsSave these instructions.Read these safety instructions be

MessagesDialog 4422 IP Office60Order MMW to another extensionIn idle mode:*31*z# Dial, enter the extension number and press.Press.The Message Waiting

61Dialog 4422 IP OfficeMessagesVoice Mail (optional)This Voice Mail application allows you to leave a voice message to the caller when you are unable

MessagesDialog 4422 IP Office62To access your mailboxFrom your office phone:z Dial the number to the Voice Mail system.Note: When the Message key lamp

63Dialog 4422 IP OfficeMessagesTo handle the mailboxRecorded information on the line tells you the number of new and stored messages. If you have too

Group FeaturesDialog 4422 IP Office64Group FeaturesGroup Call-pick-upPeople working in a team can have their phones programmed by their system adminis

65Dialog 4422 IP OfficeGroup FeaturesGroup HuntingAn internal Group Hunting number is a common directory number for a group of extensions. Calls to th

Other Useful FeaturesDialog 4422 IP Office66Other Useful FeaturesAccount Code (optional)This feature is used to charge a call to an account number or

67Dialog 4422 IP OfficeOther Useful FeaturesGeneral DeactivationThe following features can be simultaneously cancelled:• Callback (all Callbacks are c

Other Useful FeaturesDialog 4422 IP Office68Night ServiceWhen the telephone system is in Night Service mode, all your incoming calls to the operator a

69Dialog 4422 IP OfficeOther Useful FeaturesDISA = Direct Inward System Access (optional)If you are assigned to use this feature and you are working e

7Dialog 4422 IP OfficeDescriptionDescriptionConferenceCallbackCall PickupTransferLine/HoldCall WaitingMessageFollow meSettingsCall ListABCDEFGHIJKLMNO

Other Useful FeaturesDialog 4422 IP Office70Press.Dial tone.z# Dial your own extension number and press.Dial tone.z Dial the external number.

71Dialog 4422 IP OfficeSettingsSettingsChecking the protocolThere are two User Guides for the Dialog 4422 telephone; one intended for the SIP protocol

SettingsDialog 4422 IP Office72Programming of function keysAll function keys, except for the Line/Hold key, can be used for programming.Note: To be ab

73Dialog 4422 IP OfficeSettingsPress.One of the following displays is shown.orÔ Press the function key to program or check.If the key is already progr

SettingsDialog 4422 IP Office74LanguageYou can change the display menu language for your phone. Available languages are listed when the language menu

75Dialog 4422 IP OfficeSettingsDate presentationThe date is updated automatically from the telephone system. You can only change the way the date (for

SettingsDialog 4422 IP Office76Time presentationThe time is updated automatically from the telephone system. You can only change the way the time (for

77Dialog 4422 IP OfficeSettingsProgramming of ring signal tone characterThere are 10 different programmable ring signal tone characters on your phone,

SettingsDialog 4422 IP Office78Display contrastThe display contrast can be changed.Change the contrast on the displaySettings Ô Press.ìPress.Repeat un

79Dialog 4422 IP OfficeSettingsOption unitIf your phone is equipped with an option unit, you can use this menu to select the function of the option un

DescriptionDialog 4422 IP Office81Display See section “Display information” on page 14.2 Settings Used to enter or leave setting mode. See sections “S

SettingsDialog 4422 IP Office80Handset and loudspeaker volumeUse the Volume keys to adjust the volume of the handset or loudspeaker during a call. Adj

81Dialog 4422 IP OfficeSettingsRing signal volumeUse the Volume keys to adjust the ring signal volume when the phone is in idle mode or ringing. Adjus

SettingsDialog 4422 IP Office82Change ring signal for the Line/Hold keyThe Line/Hold key is programmed by your system administrator, however you can c

83Dialog 4422 IP OfficeSettingsNetwork settingsIn the Network menu you can check all the network settings. These settings can only be changed by your

AccessoriesDialog 4422 IP Office84AccessoriesKey panel (optional)In newer versions of the telephone system, your phone can be equipped with one additi

85Dialog 4422 IP OfficeAccessoriesHeadset (optional)To install the headset, see section “Installation” on page 98.The following headset features are a

AccessoriesDialog 4422 IP Office86From handset to headsetÍPress.The Headset key lamp is turned on.dReplace the handset.From headset to handsfreePress.

87Dialog 4422 IP OfficeAccessoriesHeadset PresetBy default the phone is set to Loudspeaker Preset mode, so that calls are connected to the loudspeaker

AccessoriesDialog 4422 IP Office88Pull-out leaf (optional)The pull-out leaf is used for a personal phone number list and is installed under the phone.

89Dialog 4422 IP OfficeAdd Microsoft Outlook ContactsAdd Microsoft Outlook ContactsMy Dialog 4000 ContactsMy Dialog 4000 Contacts is a PC application

9Dialog 4422 IP OfficeDescription9Call PickupActivating Call Pickup to answer call from another telephone. See section “Answer calls” on page 29.10 Tr

Add Microsoft Outlook ContactsDialog 4422 IP Office90Add Microsoft Outlook contactsStart “My Dialog 4000 Contacts” on your PC.Enter your phone number,

91Dialog 4422 IP OfficeWeb ServerWeb ServerYou can access your IP phone from a PC web browser to edit the telephone data.• Contacts: Add, change or de

Web ServerDialog 4422 IP Office92Before you use the PC, you need to find the web address on your telephone display.Example: How to find the web addres

93Dialog 4422 IP OfficeWeb ServerTo access your IP phone from a PCOn your PC:http://pc123-45.ab.cde Enter the web address in the address field in your

Web ServerDialog 4422 IP Office94Click.A menu is displayed in the left column, with the following options:Contacts Click to show the Contacts.CallLi

95Dialog 4422 IP OfficeWeb ServerContacts Click . Delete contacts Click.Click to delete all names and numbers.Call ListTo edit or delete a name and nu

Web ServerDialog 4422 IP Office96Settings - Programmable keysSettings Click.The sub-menus are shown. Programmable Keys Click.A table with the current

97Dialog 4422 IP OfficeWeb ServerTo exit the edit and delete menu without any changes: Programmable Keys Click.Note: You can also click the Back key.S

InstallationDialog 4422 IP Office98InstallationInstall cablesThe handset cable has to be plugged into “HANDSET”, and the cable to the network has to b

99Dialog 4422 IP OfficeInstallationThe phone can be powered either from the network or from a 24 V AC/AC plug-in power adapter.• Only use applicable 2